How I use the Conversation Setting in Outlook 2010 to get to Inbox Zero
With the volume of e-mail steadily increasing it’s always a challenge to keep my in in box in check. While I monitor e-mail consistently throughout the day when I am away from my computer conversations continue and the number of e-mails related to topics continue to mount. To save myself time looking at numerous e-mails on a topic I have enabled the conversation view in Outlook, which has been available since Outlook 2003 but has improved immensely in the newer version.
By sorting by conversation Outlook displays your e-mail sorting the most recently discussed topics first (essentially a trending topic view) but then collapses older related e-mail messages based on subject underneath the most recent. This allows me to review only the most recent on the topic before moving the entire group to my reference folder using a Quick Step button. As you can see from the graphic, I am able to minimize the number of messages I need to look at before filing them to the appropriate location.
Using this tool has made sorting and addressing e-mail significantly faster because I have found that it can reduce the number of messages I need to review by 50% or more based on the fact that many e-mails arriving are part of a larger conversation.
Reader Question:
What is your favorite Outlook feature to minimize your inbox size?
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